LAST UPDATE: January 28, 2020
This Career Policy means privacy notice and applies to recruitment process provided to Job Seekers by Evolveum s.r.o. through Evolveum’s Career page.
For the purposes of GDPR, “personal data” means any information relating to an identified or identifiable natural person, who is referred to as the data subject; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person (Article 4 (1) GDPR). For example: first name, last name, e-mail address, telephone number, education, information about your professional experience, etc.
For the purposes of GDPR, “processing” means any operation or set of operations which is performed on personal data or on set of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction (Article 4 (2) GDPR). For example: administration, processing and storage.
2. Information about the data controller
The data controller is Evolveum s.r.o. (“Evolveum”), which registered address is Vendelinska 109, Lozorno 900 55, Slovakia, registered under number 46296859.
E-mail address for contact: email@example.com
3. What personal data do we process?
The scope of personal data we process depends on what information you provide in your application – this includes the content of curriculum vitae and/or cover letter, information on how you submit them, as well as the content of our possible further communication and conclusions from the recruitment procedure.
By providing such personal data, please take a note that this is your application for job and your personal data will be used for the purposes of the recruitment procedure. In the sense of GDPR, providing your personal data is necessary to enter into a future employee contract. Providing all data is voluntary. In case, you do not provide any personal data, you will not be a participant of recruitment process as such.
4. What is the purpose and the legal grounds for processing personal data?
If you have agreed to participate in a specific recruitment process or in future recruitment processes, your consent will be the legal basis for us to process your personal data (Article 6 (1)(a) GDPR). In some cases, we may process your personal data for the purpose of future recruitments based also on our legitimate interests (Article 6 (1)(f) GDPR), to submit to you an offer of employment in accordance with your qualifications and our needs – for purposes consistent with the purpose for which your personal data was originally collected (so-called compatible purpose as defined by Article 6(4) GDPR).
In every case, the purposes for which we are processing data are:
- assessment of your candidacy in respect of requirements for the position indicated in the job offer for which you have submitted your application, and/or for future recruitments for similar positions;
- if you meet the requirements for a position – to submit an offer of cooperation to you and to conclude a contract;
- demonstrating that the recruitment process is compliant with the law.
In the case of data processing on the ground of consent, we remind you that you can withdraw your consent at any time, without affecting the lawfulness of processing that has already been done on the basis of that consent. Whereas, if your data is processed on the ground of our legitimate interest, you have the right to object to such processing. You can find a description of your rights in Part 7 below.
5. Duration of storage of your personal data
If you apply, we process your personal data in connection with a single recruitment process and with eventually participation in future recruitment processes (this includes also recruitment processes for positions that are open), if the consent was given after May 25th 2018, is processed until withdrawal of the consent or until the purpose for which such consent was expressed (hiring you) is fulfilled, but usually for no longer than 3 years from the time you granted the consent.
The periods described above may be extended as appropriate in the event of any claims and court proceedings – for the duration of such proceedings and their settlement – and if the law obliges us in certain cases to process such data for a longer period of time.
6. Who has access to your personal data?
Your personal data will only be accessed by duly authorized Evolveum employees or associates, advisers or auditors – to the extent necessary to perform their duties.
We apply all required safeguards, including standard data protection clauses adopted pursuant to decisions of the European Commission. Additionally, in order to protect personal data, both when sending and after receiving it, we apply generally accepted standards. You can obtain a copy of the security measures we apply for the transfer of personal data to third countries by contacting us at firstname.lastname@example.org
Evolveum may also be required – if there is a legal basis to do so – to provide certain information to public authorities, for purposes related to proceedings they are conducting.
7. Your rights related to processing of your personal data
For effective exercise of your rights, please send any requests to email@example.com from the contact address you have provided, with subject “GDPR Request”, and please specify which right(s) you wish to invoke. Please note that the instructions given in the preceding sentence are only a recommendation not a requirement.
You have the following rights:
A. The right of access
You may ask us to provide detailed information regarding:
- whether we are processing your personal data;
- for what purpose;
- what categories of data we are processing;
- who is the recipient of your data;
- what is the planned duration of processing (if possible), and if we are not able to say, the criteria for determining that duration;
- if the personal data has not been given by you – all available information about the source of the data.
You can also receive access to all of your personal data that we are processing (data copy).
B. The right to rectification
If information about you is or has become inaccurate, you have the right to demand that data is rectified.
C. The right to withdraw your consent
You can withdraw your consent to the processing of your personal data at any time, without affecting the legality of processing performed prior to such withdrawal.
D. The right to erasure
In certain situations, GDPR gives you the “right to be forgotten.” You can invoke this right if we are still processing your personal data, particularly in the following cases:
- the data is no longer vital for the purposes for which it was collected or otherwise processed;
- you revoke consent to the processing of personal data and there is no other legal basis for continuing to process it;
- you object to the processing of your personal data when there is no overriding, justified legal bases for processing;
- you object to the processing of your personal data for marketing purposes;
- your data is processed in a manner that violates the law;
- the law requires that we erase your data.
E. The right to restriction of processing
You can demand that we limit our activities in principle only to storing information about you when:
- you question the correctness of personal data we are processing – for a period of time that allows us to determine the correctness of that data;
- the processing of your personal data violates the law, but you prefer that processing be restricted rather than the data be erased;
- Evolveum no longer needs your personal data for the purposes of processing, but you need it for establishing, pursuing, or defending legal claims;
- you have objected to the processing of your personal data – only until such time as it is determined whether your interests take precedence over our legally justified interests.
F. The right to data portability
You have the right to receive your data in a commonly-used format that can be read by a computer, and also to have your data sent to another data controller, if:
- processing is done on the basis of your consent or a contract; and
- processing is done in an automated manner.
G. The right to object
You have the right to object to some operations we perform on your personal data for special reasons related to your personal situation, particularly in the following cases:
- when our processing is based on a legitimate interest;
- when we process your personal data for purposes related to scientific or historical studies, or for statistical purposes.
Remember, however, that when in spite of your objection we conclude that there are important, legitimate grounds for processing that override your interests, rights and freedoms, or the basis for establishing, pursuing or defending claims, we will continue to process your personal data encompassed by the objection to the extent necessary. If you disagree with such an assessment of the situation, you can exercise your right to file a complaint with the relevant public authority (more information below).
8. Complaints to the relevant public authority
In connection with our actions as the controller of your personal data, you have the right to file a complaint to the relevant data protection authority. You can find local authority responsible for data protection within Slovakia and contact details as follows:
Office for Personal Data Protection of the Slovak Republic
820 07 Bratislava 27
Tel.: + 421 2 32 31 32 14
Fax: + 421 2 32 31 32 34
Contact person: Mrs. Soňa Pötheová, President of the Office for Personal Data Protection of the Slovak Republic
Of course, if you have any comments, we encourage you to first contact us at firstname.lastname@example.org.